Owning a retail business means learning how to be scrappy, making the most of what you have, and adapting your business to the changing times.

Since more hours aren’t likely to fall into your lap, here are 20 of the best small business apps for retailers. So read up, download, and optimize your day to the fullest.

1. When I Work

If you’re spending numerous hours each week in Excel spreadsheets scheduling employees, When I Work is the answer to your prayers. The bells and whistles we love in this app? The ability for employees to not only view a published schedules but request shift changes right from their smartphone. Did we mention that it’s free for the first 30 days? Yeah, there’s that too. After those 30 days, plan on coughing up $29 to schedule up to 20 employees.

When I Work screenshot

2. Deputy

If having to pay to schedule your staff feels like a dagger in the heart, how does $4 per month sound? Deputy — a scheduling app similar to When I Work — allows you to easily schedule your store’s staff. It also has additional features such as task management. If you’re looking to try it out before you commit, Deputy also offers a 30-day free trial.

Deputy app screenshot

3. Cal

If you’re anything like us, you have at least three different calendars going at any given time. Crave consolidation and simplicity? Run out of excuses for forgetting your anniversary? Cal is your lifeline. What we love about Cal (besides its beautiful design) is its ability to sync with Any.do — the task app made by the same company. Because hey, isn’t it time you stop dreading looking at your calendar and start enjoying it?

Cal screenshot

4. MailChimp

Whether your email marketing campaign is in full swing, or it’s just a glimmer of a task on the back burner, MailChimp is one of our favorite (and most user-friendly) apps we recommend. Collect email address, create campaigns and gain additional customers. What we love best — the ability to integrate your POS software with MailChimp. It’s also free for up to 12,000 emails.

MailChimp app screenshot

5. Expensify

Though it might not happen a lot in your store, having access to a small business app to manage staff expenses should always be available. Maybe an employee took a cab home after a late shift or someone on your team ran out to purchase cupcakes for another employee’s birthday. Regardless of the reason, you need to have a system in place to pay these employees back ASAP. Expensify gives you that. Employees snap pictures of their receipt, select the report the expense it’s associated with, and submit it to their employer. The app is free for individual users, so depending on the size of your business you might not have to spend a dime.

Expensify app screenshot

6. TaskRabbit

Because you’re the busiest person you know, TaskRabbit is your new favorite small business app. You submit a task, they match you with a skilled Tasker, and you have one less thing on your plate. So if you can’t get your laundry done, or pick up your dry cleaning because you’re busy doing inventory, TaskRabbit is the backup you need to make sure your socks are always clean.


SEE ALSO: 44 Small Business Blogs Every Retailer Should Read

Task Rabbit screenshot

7. QuickBooks

Because you shouldn’t always have to be at your desk to do your accounting, QuickBooks Online allows you the ability to complete many of the tasks you normally would on your desktop. You can create, view, and email estimates. You can also track costs, download and reconcile bank transactions, and use your Custom QuickBooks Online forms. So, if you have the urge to do your expenses in the park, you’re more than able.

QuickBooks screenshot

8. Neat

If the only kind of paper you want cluttering your desk to be of the news variety, Neat can help you with that. This app allows small businesses to easily manage receipts and track expenses by scanning documents into the Neat software. After you scan, the information is just a click away. Simply snap a shot with your smartphone or scan your document with your personal scanner (or one you can purchase from Neat). Honestly, until you’ve cleared your desk (or shop counter) of paper clutter, you haven’t experienced joy.

Neat screenshot

9. ShopKeep

It’s the small business retail app to trump all small business apps — though we might be biased. Designed by a merchant who refused to be held hostage by archaic POS systems, ShopKeep makes ringing up sales and growing a business easy. It’s also ranked as one of the top 25 inventory management apps by GetApp.

ShopKeep Pocket screenshot

10. WhatsApp

Stop counting your text messages and data. WhatsApp, a free messaging platform, allows you to communicate in one-on-one and group chats. It’s similar to FaceBook Messenger, but the upside is that your employees don’t need to be on FaceBook to use it. Simply download the app, add people from your contacts and voila!

WhatsApp screenshot

11. Perka

What could be better than an app that both dazzles patrons and transforms them into loyal customers? Not much. Perka — a loyalty rewards app — can do both. Customers simply download the app, check in when they are making a purchase, and watch their points accrue to redeem towards purchases at a later date. It’s simple math: happy customers + repeat visits = increases in sales. Class dismissed.

Perka screenshot

12. Hootsuite

If your small retail business isn’t on social media, that’s a whole other post. But, assuming it is, you need a way to manage your different social accounts. Enter Hootsuite, one of the most popular (and our personal favorite) social media management apps. With Hootsuite, you can not only manage all of your social media accounts — Hootsuite integrates with over 35 social networks — but you can also dig deep into analytics while learning how to increase your social reach.

Hootsuite app screenshot

13. Facebook Pages Manager

Though apps like Hootsuite are great for managing posts. Sometimes you’re going to want to dig a little deeper into your social media strategy, specifically Facebook. That’s where Facebook Pages Manager comes in. Though it might be a mouthful to say, it’s surprisingly easy to use. It’s extremely helpful if you’re an on-the-go type of manager or if you have multiple Facebook pages to manage. The app is very versatile and you can pretty much do everything on it that you can on your desktop: post updates, reply to messages, view insights, etc. You can even create new pages.


SEE ALSO: Survey Says: Facebook is King for Small Business

Facebook app screenshot

14. Google Hangouts

If you’re the co-owner or co-manager of a shop, Google Hangouts can be particularly helpful. Not familiar with Hangouts? It’s an absolute must for conducting meetings or interviews remotely. You can create a hangout with numerous staff members while sharing screens and documents with ease. Able to download it on your phone, we especially like this app for those staff meetings on days where not everyone is scheduled. Never drag an employee into your shop on their off day again!

Google Hangout app screenshot

15. Asana

For the busiest times of the year, we love Asana — a stellar project management app that will organize you and your retail staff in no time. Free to use, Asana lets you track projects from start to finish, assigning tasks to numerous individuals. Incredibly user friendly, it gives pricier project management tools a run for their money.

Asana screenshot

16. Spotify

Similar to Pandora, but more customizable, Spotify is a music streaming app that allows you play requested songs, full albums, and create personalized playlists. If you want to make sure you know exactly what will be playing in your story, this is the streaming service for you. Though a music app might not scream “small business app,” remember that creating an inviting store experience is key to customer satisfaction.

Spotify screenshot

17. A Color Story

If you’re a small business, you’re bound to do some marketing. If so, you should be using A Color Story — a photo-editing app with filters, tools, and simple light effects. Use it for social media photos, website photos, or email marketing images. After all, even the best photographer can use a little boost now and again.

Color Story screenshot

18. MagicPlan

Because attractive and efficient floor plans don’t magically create themselves, there’s MagicPlan — a floor plan creating app with surprising accuracy. This app allows you to measure, design, and place furniture and display cases in your store, before you break the bank purchasing large items. It will also prevent wear and tear on your floors from rearranging large furniture, something we know your landlord will appreciate.

Magic Plan screenshot

19. Todoist

If you’re looking for a simple and beautiful app to help you keep track of everyday to-do lists, Todoist is your newest obsession. You can access tasks from anywhere on any device. Now your employees won’t have to remind you to pick up your dry cleaning and your significant other can stop nagging you to run payroll. Life simplified. Period.

Todoist screenshot

20. Word Swag

Word Swag, a highly-rated app, allows users to add beautiful text to their images in just minutes. Because of its simplicity, there’s no need to have design experience to use this app. Just select your photo, choose what you want to say, and view your beautiful new image. It’s literally that easy.

Word Swag screenshot

If you’re still looking for additional business apps, wander over to GetApp — an online marketplace that will help you find everything from finance and accounting apps to project management apps.

If these small business apps have inspired you to work smarter, not harder, we’ve done our job. But if we’ve left out a few of your personal favorites, let us know! Leave us a comment below or tweet at us @ShopKeep.

Sara Sugar

Sara Sugar

As Managing Editor at ShopKeep, the #1-rated iPad Point of Sale System, Sara Sugar uses her distinguished journalism background to boil down small business and point of sale topics.