ShopKeep Glossary

Use this glossary to learn about ShopKeep-specific terms and click the associated links for more information.

To learn about terminology used in business reporting, visit our Reporting and Analytics Glossary.

A   B   C   D   E   F   G   H   I   J   K   L   M   N   O   P   Q   R   S   T   U   V   W   XYZ  

A

AccessOne
The online portal ShopKeep Payments merchants use to view credit card processing statements and reports.

Account Owner
Another name for the Business Owner, the principal user whose email is linked to the ShopKeep account.

Activate
To link a new ShopKeep register to your account.

Adjust Inventory
A feature that allows you to add to, remove from, or replace the quantity on hand of inventory items.

Analytics
The section of BackOffice that contains sale, register activity, and inventory reporting.

Analytics Dashboard
A BackOffice report that gives a broad overview of register activity over a date range.

API Token
A unique string of letters and numbers used to link a ShopKeep account to SHOGO.

App Version
The current version of the ShopKeep Register or ShopKeep Pocket app.

Apple Pay™
Apple’s technology that allows customers to pay with a compatible iPhone or Apple Watch.

Assemblies
Inventory items with raw goods attached to them.

Assigned Cost
The cost given to a basic inventory item when ‘Track Inventory’ is set to ‘False’.

Auto Signout
A feature that automatically signs staff out of the register after a period of time or after every transaction.

B

BackOffice
The online portal used to add stock items, check sales, and manage your ShopKeep account.

BackOffice Manager
An employee with BackOffice access.

Basic Item
An item sold individually without variants.

Beta
A version of the ShopKeep Register or ShopKeep Pocket app in the final stages of development.

BigCommerce
The eCommerce platform ShopKeep integrates with that allows you to sell inventory items online.

Billing Activity
A section in BackOffice that allows the Business Owner to view the ShopKeep account’s billing records from the last 120 days.

Bird’s Eye View
The BackOffice landing page which gives a live overview of sales, inventory, customers, staff, and registers.

Bulk Management
Create, update, or delete inventory items or customers using spreadsheet templates.

Business Owner
The principal user whose email address is linked to the ShopKeep account. Also known as the Account Owner.

C

Card Signature Threshold
The amount a credit card sale must exceed before a customer signature is required.

Cashier
An employee with access to cashier functions at the register. Track and compare sales performance between cashiers with the Sales by Employee report.

Category
A subgroup within a Department used for item organization, ticket printing, and reporting.

Check
Customer orders that have been saved but not yet closed.

Clock In/Out
When staff record a time punch at the beginning or end of their shift.

Closing Amount
The amount of cash left in the drawer at the end of a shift.

Control Panel
A menu in the ShopKeep Register app that contains cashier and manager controls.

Cost
How much the business pays to acquire an item. Cost helps determine inventory value.

CSV
Comma Separated Values. The spreadsheet file format used for Bulk Management, Bulk Customer Management, and all BackOffice exports.

Custom Business Day
A feature that allows businesses open past midnight to view reports based on their operating hours.

Customer List
This stores customer contact information and purchase history. Use the Sales by Customer report to identify the top customers on your Customer List.

D

Deactivate
To unlink a register from your ShopKeep account.

Default Home Screen
A feature that allows you to control which screen appears by default when employees sign into the register: Transaction or Checks.

Department
A grouping of items used for organization, reporting, and ticket printing.

Deposit (Tender)
A liability tender used to accept refundable and non-refundable prepayments and down payments.

Diagnostics
A section of the ShopKeep Register app containing status information, such as the register’s IP address.

Discard
A button on the Transaction screen in the ShopKeep Register app that cancels the current sale or return.

E

Email Receipt
A receipt sent by email that can be customized to include social media links and marketing info. Use the Marketing Dashboard to track how customers interact with email receipts.

EMV
Europay, MasterCard, and Visa. Refers to the standard created by those companies for processing smart payment “chip cards”.

Export Center
An area of BackOffice that stores exported reports from the past 7 days.

F

Fallback Printer
A secondary ticket printer that prints tickets if the primary ticket printer fails.

Force Get Updates
A feature that pushes data from BackOffice to the register if a normal Get Updates fails to sync.

G

Get Updates
An option on the register’s Control Panel that syncs changes made in BackOffice to the register.

Gift Cards
Prepaid cards customers purchase and later redeem in store.

Gift Receipt
A sales receipt containing no prices.

Gratuity
Tips left by customers. Credit card gratuity is tracked in reporting.

Guest Count
The ability to record the number of guests per check at the register.

H

I

Inventory
The full roster of items the business sells and has added to BackOffice.

Inventory Value
A measure of what on-hand inventory is worth. This is each item’s cost multiplied by the quantity in stock.

iOS
Apple’s operating system software that powers iPads and iPhones.

Item
What the business sells. Items make up a store’s inventory.

Item with Variants
An item sold in multiple configurations (e.g. a single shirt sold in different colors and sizes).

J

K

Kits
The amount of a raw good tied to tracked inventory items multiplied by the quantity on hand of those items.

L

Last Cost
A cost calculation method that updates an item’s cost to its most recent per-unit receiving cost.

Liability
An item the business sells that customers can redeem, such as a gift card.

Location
A physical storefront. Link multiple ShopKeep stores to view multi-location reporting and easily switch between each store’s BackOffice.

Location Code
A unique 6-digit code used to identify your account when contacting Customer Care.

M

MailChimp
A service ShopKeep integrates with that is used to send marketing emails to customers.

Manage Account
An area of BackOffice where the Business Owner can update contact details, view plan information, add or update a payment method, and review billing activity.

Margin
The percentage of revenue left after accounting for costs and discounts.

Marketing Dashboard
A BackOffice report that shows customer list growth and email receipt interaction.

Merge Checks
Combine the items from multiple open checks into a single check.

Modifiers
Preset add-ons or choices a customer can select when ordering an item.

N

Name
What an item is called. This appears in the register app, receipts, and reporting.

Named Discounts
Custom discounts set up in BackOffice for use at the register. The Sales by Discount report displays details on discount usage.

Net Sales
Total pre-tax sales, minus returns, and minus discounts.

No Sale
An option on the register’s Control Panel that opens the cash drawer without performing a sale.

Non-Cash Gratuity
Credit card tips left by customers. Register Managers perform payouts to remove this money from the drawer.

Non-Taxable Sales
Sales where no tax was charged.

O

Offline Credit Payments
A feature that allows Clover devices to run credit card sales in cases of brief internet connection loss.

Online Ordering
A feature that allows you to set up a custom website for customers to place pickup orders.

Open Checks
Customer orders that have been saved but not yet closed.

Open Priced Item
An item with no set price that allows a cashier to enter its sale price at the register.

Opening Amount
The total amount of cash in the drawer at the beginning of a shift.

Operation Type
A term on the Transactions Report that indicates if a transaction is a sale or a return.

Other (Tender)
A tender used to accept payment when a customer pays with something other than cash, credit, or another active tender.

P

Pay In
A register function that lets you track cash added to the drawer during a shift.

Payout
A register function that lets you track cash removed from the drawer during a shift.

PCI Compliance
The act of obeying the payment card industry’s standards for keeping credit card data secure. ShopKeep Payments merchants can complete a self-assessment to ensure each location is compliant.

Pending Queue
Part of the Diagnostics screen that shows if there is register data that has not synced to BackOffice. If there is a queue, visit our troubleshooting guide for help resolving the error.

Point of Sale Specialist
The person who helps you sign up for ShopKeep, purchase hardware, and set up credit card processing.

Price Type / Priced
This setting determines how an item’s price is set: in BackOffice, in store at the register, or by unit.

Printer Group
A set of items assigned to print to one or more ticket printers.

Q

QuickBooks
An accounting service that integrates with ShopKeep.

R

Raw Goods
Sub-items used to track components of basic inventory items (e.g. coffee cups and lids).

Receipt
A customer’s printed or emailed record of the items they purchased or returned.

Receipt Number
A unique 19-digit code found on receipts and transaction exports used to return sales from previous shifts. Also known as the Transaction #.

Receive Inventory
A feature that allows you to increase an item’s quantity and update its cost when you get more in stock.

Recommended Order
The quantity of an item on hand when it is fully stocked. This appears on the Reorder Report.

Register
A device running the ShopKeep Register app.

Register Button Layout
Refers to the item buttons on the register and the BackOffice page used to manage these buttons.

Register Code
A 4-digit number staff use to clock in/out and sign into the register.

Register License
The mechanism that ties a register to an account. The number of licenses determines how many registers an account can activate.

Register List
An area of the Control Panel that shows all registers connected via Serverless Sync™.

Register Manager
An employee with access to manager controls on the register.

Register Status (Reporting)
A section of the Bird’s Eye View that shows a breakdown of shift information by register.

Register Status (Item)
An inventory setting used to make items active or inactive on the register.

Register Type
A setting used to customize available BackOffice and register features based on business type.

Reorder Trigger
A low-quantity limit that, when reached, causes an item to appear on the Reorder Report.

Return
A type of transaction used to refund a customer’s payment.

S

Safe Drop
A type of payout used to track cash deposits made from the till into a safe or bank.

Sale
A type of transaction used to process a customer’s purchase.

Serverless Sync™
The ShopKeep technology that allows registers on the same network to share checks in real time.

Settings (BackOffice)
A section in BackOffice where you can manage your store, registers, and integrations.

Settings (iPad)
An iPad app containing recommended settings that help ShopKeep run effectively, optional settings that customize how ShopKeep functions, and iPad system settings.

Shift (Business)
The time during which transactions can be processed at the register. Open a shift at the start of a business day and close it at the end.

Shift (Time Clock)
The time between when an employee clocks in and when they clock out.

Shift Report
A summary of register activity during a shift. Another name for X and Z Reports.

ShopKeep Expert
A person who provides training on ShopKeep hardware and software during prescheduled appointment calls.

ShopKeep Label Printing
A feature that allows you to print barcode labels for inventory items from a computer.

ShopKeep Loyalty
A feature that allows you to create a points-based rewards program where customers earn in-store discounts.

ShopKeep Payments™
ShopKeep’s integrated payment processor.

ShopKeep Pocket™
A mobile app used to view sales in real time from an iOS or Android device.

ShopKeep Spotlight
A feature that allows you to manage your business’s online visibility and update information across multiple platforms, such as Facebook and Yelp.

Sign In
To access the register with a register code.

Sign Out
Sign out to lock the register or to sign in as a different user.

SKU
Stock Keeping Unit. A unique identifier automatically created for each item and used to generate barcodes for ShopKeep Label Printing.

Split Check
To separate items from one open check into multiple new checks.

Split Tender
The ability to accept multiple payments for a single transaction (e.g. half cash and half credit).

Staff
ShopKeep’s term for employees. Track and compare sales performance between staff members with the Sales by Employee report.

Store Code
Another name for SKU, the unique item identifier used for label printing.

Store Name
ShopKeep account name, with no spaces or punctuation.

Suggested Tips
Custom gratuity amounts or percentages appearing on the register or printed receipts.

Supplier
The vendor from whom the business obtains an item. This appears on the Sales by Supplier and Inventory Reorder reports.

Supplier Code/ID
A supplier’s reorder code for an item.

T

Tax Group
Create tax groups for items that require a different rate from the default tax rate.

Taxable Sales
Sales where tax was charged.

Tender
A customer’s payment method. Also refers to the act of finalizing a transaction at the register.

Ticket
A paper slip containing items that need to be prepared for an order.

Ticket Notes
Information entered by the cashier that prints on a ticket.

Time Clock
Area of BackOffice that shows staff clock in/out times and total hours worked.

Tip Later
A feature that allows a cashier to authorize a credit card and return to the order at a later time to enter the customer’s gratuity.

Tips and Signature
A setting that controls where customers sign for credit sales (on the register’s screen or on a paper receipt) and if they are prompted to leave a tip.

Track Inventory / Track Quantity on Hand
An inventory setting that determines if BackOffice keeps track of an item’s quantity.

Transaction
A sale or return.

Transaction #
A unique 19-digit code found on receipts and transaction exports used to return sales from previous shifts. Also known as the Receipt Number.

Transaction ID
A unique code on transaction exports that identifies a transaction within the ShopKeep database.

Transactions Report / Transactions Table
A BackOffice report listing all sales and returns over a date range.

Transfer Check
To change which employee has ownership of an open check.

U

Unit Priced Item
An item whose final sale price depends on the amount a customer wants. The cashier enters the number of units (lb, oz, ft, etc.) at the register.

Update
To install the latest version of an app. Check the latest supported version of the ShopKeep Register and ShopKeep Pocket apps here to see if you need to update.

V

Variant
A single SKU within an item with variants.

Void
To remove an item from a saved check, completely discard a check, or cancel a payment on a split tender sale.

W

Walk-In
The default customer tagged to a transaction if no other customer is selected.

Weighted Average Cost
The default cost calculation method that updates an item’s cost to a weighted average of its current and receiving cost.

XYZ

X Report
A mid-day summary of register activity printed while the shift is still open.

Z Report
An end of day summary of register activity printed after the shift is closed.