This feature is only available for ShopKeep merchants on select pricing packages.

Sales by Location Report

Use the Sales by Location report in BackOffice to compare sales performance across multiple ShopKeep locations. View top stores by sales count or total net sales, and get a breakdown by location of metrics such as gross margin, gross profit, and costs. Filter the report to customize what it displays, then export to a spreadsheet or print the report.

Table of Contents

Run the Report

From BackOffice, run the Sales by Location report for an overview of sales activity across all linked locations during a specific time period.

This report is available to merchants with multiple linked locations and is only visible to the Business Owner. Visit our New Store Setup article to learn how to create a new linked location or our Multi-Store Management guide to learn how to link existing locations.

  1. In BackOffice, click 'Reports' and select 'Locations'.

    Don’t see ‘Locations’? Visit our Analytics and Reporting Troubleshooting guide for help.

  2. Click the date icon to choose a preset or custom range, then click 'Retrieve'.
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Read the Report

The Sales by Location report lets you view and compare the sales performance of all linked locations. Learn to read this report to better understand how locations match up against one another.

Bar Charts

The charts show top locations by number of sales and by total net sales for the selected date range.

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  1. Hover over or tap on a bar to see the sales count/amount and percent of total for that location.
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Table View

The table view provides detailed information about all locations with sales activity over the selected date range. The first row, Totals, gives the total value for each column.

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The following table columns display by default:

Count of Sales | Number of sale transactions at the location.

Gross Sales | Total sales amount before discounts, returns, gratuity, and tax.

Net Discounts | Total discount amount applied to sales minus the total amount applied to returns.
Want more detail on discount usage? Check out the Sales by Discount report.

Net Sales | Gross Sales minus Returns minus Net Discounts.

Costs | Total business cost of sold items minus the cost of returned items.
By default, Cost is calculated using the weighted average cost at the time of sale for each item.

Gross Margin | Percentage of Net Sales left after accounting for costs.

Gross Profit | Net Sales minus Costs.

Taxes | Total tax amount charged on sales minus tax refunded on returns.

Important Tax Information: Taxes are estimated based on how you have set up your Tax Groups in BackOffice. For official filings, always verify your current local rates, then manually calculate tax using net taxable and non-taxable revenues. Tax laws can change at any time and you should contact a professional to obtain specific tax advice for your business. To learn how tax is calculated in ShopKeep, visit the Sales by Tax Group Report article.

Cash, Credit, Gift Card, Other | Total net amount received from each payment type, including discounts, returns, credit card gratuity, and tax.

These columns are hidden, but can be enabled by using the filter tool:

Count of Returns | Number of return transactions at the location.

Returns | Total returns amount before tax, gratuity, and discounts.

Check, Coupon, and other tenders | Total net amount received from each payment type, including discounts, returns, and tax.

  1. Click any header with arrows to sort the table.
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Filter the Report

Filter the report by location to hide locations you don’t want to see or to display only specific locations. Filter by column to customize which table columns appear on the report.

  1. Click 'Filter'.
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  2. To hide a location, uncheck its box.

    To show the location again, recheck the box.
    Location filters apply to the Bar Charts, Table View, and Print View.

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  3. To show a table column, click 'Show/Hide Columns' and check each box.

    To hide a column, uncheck its box.
    Column filters apply to the Table View and Print View.

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Export the Report

Download a copy of the Sales by Location report to analyze and filter its data using spreadsheet software.

  1. On the Table View, click 'Export'.
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  2. Wait for the export to be generated. Check the box to be notified by email when exports are ready for download (optional).

    Exports ready in a few seconds will automatically download to your computer. Click ‘Close’ to close the message box.

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    Exports that take more than a few seconds to generate are downloadable via the Export Center when ready. Click ‘OK’ to close the message box.

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  3. After downloading, the export is ready to open in any spreadsheet software.
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Use the print feature to generate the report in a printer-friendly format that can be printed or saved.

  1. Click 'Print'.
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  2. Wait for the report to open in a new browser tab.
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  3. Click 'File' on the web browser’s menu and select 'Print'.

    Or, save the print view as a PDF for easy sharing.


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