Dashboard

Run the Dashboard

Run the Dashboard by simply logging into BackOffice or manually selecting it from the menu for an overview of register activity over a specific time period.

1. Click 'Reports' and select 'Dashboard'.

   

2. Click the date icon to choose a preset or custom range.

   

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3. (Optional) Scroll down and choose a period of time to compare against the selected date range.

   

4. Click 'Retrieve'.

Read the Dashboard

The Dashboard summarizes register activity at your business over a selected date range. Whether looking for total gross sales or the average value of a sale, it can all be found here.

Sales Bar

The Sales Bar summarizes your gross sales, returns, discounts, and more.

Gross Sales | Total sales before discounts, returns, gratuity, and tax. Sales of liabilities are not included here but liability redemptions are.
Returns | Amount refunded to customers before tax, gratuity, and discounts.
Discounts | Total discounts on all sales minus total discounts on return transactions.
Want a breakdown of which discounts were used? Check the Sales by Discount report.
Net Sales | Gross Sales minus Returns and Discounts.
Sales Tax | Total tax collected on sales minus total tax refunded on return transactions.
▲ / ▼ | How the current date range compares with the selected comparison period.

Top Dashboard Tiles

The first set of tiles provides the transaction count and data showing what your average sale looks like.

Transactions | Total number of sales and returns performed at the register.
Average Sale Value | Average value of a sale before tax (not including liabilities sold). This is Gross Sales minus discounts on sales and divided by the number of sales.
Average Items per Sale | Average quantity of items on each sale. Each instance of an item is considered a count (i.e. 5 of a single item counts as 5 items for that sale).
▲ / ▼ | How the current date range compares with the selected comparison period.

Transactions | Total number of sales and returns performed at the register.
# Guests Served | Total number of guests served according to the guest count of each check.
Average Sale Value | Average value of a sale before tax (not including liabilities sold). This is Gross Sales minus discounts on sales and divided by the number of sales.
Average Sale Per Guest | Average sale amount per guest served. This includes tax but not discounts.
▲ / ▼ | How the current date range compares with the selected comparison period.

Sales Graph

The sales graph tile is a visual summary of sales data with bars representing net sales and a line showing transaction count. The default view displays total sales by hour of the day but can be customized for different time periods.

1. Select a time period from the drop-down (see definitions below).

   

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   Hours | Each position on the graph’s x-axis is a consecutive hour. The graph displays data for each individual hour in the selected date range.
   Click to view a sample Total Sales by Hour graph

   Hours of Day (default view) | Each position on the graph’s x-axis is one of the 24 hours in a day. The graph displays the total per hour of the day combined for all days in the selected range.
   Click to view a sample Total Sales by Hour of Day graph

   Days | Each position on the graph’s x-axis is a consecutive day. The graph displays data for each day in the selected range.
   Click to view a sample Total Sales by Day graph

   Day of Week | Each position on the graph’s x-axis is the same day of the week. The specific day is selected after choosing this time period. The graph displays data for each instance of that day in the range.
   Click to view a sample Total Sales by Day of Week graph

   Weeks | Each position on the graph’s x-axis is 7 days of data. The first day in the selected range determines the start of the first week. The graph displays the total for each week in the range.
   Click to view a sample Total Sales by Week graph

   Months | Each position on the graph’s x-axis is a calendar month of data. The first day in the selected range determines the first month. The graph displays the total for each month in the range.
   Click to view a sample Total Sales by Month graph

   Years | Each position on the graph’s x-axis is a calendar year of data. The first day in the selected range determines the first year. The graph displays the total for each year in the range.
   Click to view a sample Total Sales by Year graph

2. Hover over or tap part of the graph to view the net sales amount or transaction count at a point.


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3. Click ‘Average Sales by Hour’ to view average values instead of totals.

   This graph only displays sales by hour of the day and is not customizable

   

Bottom Dashboard Tiles

The final set of tiles displays the top five best selling items by dollar amount, a breakdown of sales by tender type, and the number of new vs. returning customers.

Top Selling Items | The top 5 items sold by dollar amount.
Sales Tenders | The total amount received for each tender accepted in your store.
Customers | A tally of new and returning customers at your store.
Register Summary | Information about the status of all registers for the account. This includes when and who opened or closed the register, opening and closing amounts, the totals of all accepted tenders, any pay ins or payouts performed, and the over or short for he closed register.

Summary View

The Summary View provides a slimmed down, printer-friendly version of the most important analytics.

1. Click 'Summary View' at the top.

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2. Wait for the report to open in a new web browser tab.

   

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   Sales

   Sales | Total sales before discounts, returns, gratuity, and tax. Sales of liabilities are not included here but liability redemptions are.
   Discount | Total discounts on all sales minus total discounts on return transactions.
   Want a breakdown of which discounts were used? Run the Sales by Discount report.
   Returns | Amount refunded to customers before tax, gratuity, and discounts.
   Net Sales | Sales minus Discounts and Returns.
   Gratuity | Credit card tips accrued at the register minus refunded gratuity.
   To learn about accepting and paying out gratuity, visit the Tips and Gratuity article.
   Gift Card / Gift Certificate / Deposit | Total sales of each type of liability minus discounts on those liabilities and liability returns.
   Tax | Total tax collected on sales minus total tax refunded on returns.
   Total Tendered | Total amount taken in. This is Net Sales plus Tax and new liability sales.
   Net Cogs | Cost of goods sold. The cost of all sold items minus the cost of items that were returned.
   Gross Margin | Percentage of Net Sales left after accounting for Net Cogs.

   By default, Net Cogs and Gross Margin are calculated using weighted average cost.

   Drops/Payouts/Pay ins/Purchases

   Drops/Payouts/Purchases | Total removed from the cash drawer for drops/payouts/purchases.
   Pay Ins | Total amount of cash added to the drawer through pay ins.
   Mda Total | Miscellaneous Drawer Access total. The net effect that drops/pay ins/payouts/purchases have on your cash drawer. This is Pay Ins minus Drops, Payouts, and Purchases.

   Sales by Tender Chart

   Cash/Credit/AMEX/etc. | Total Tendered broken down by tender type.